Sending A Proxy

A Proxy (Proxy Holder) to the 2019 Convention is a person that a 2019-21 Democratic State Central Committee (DSCC) Delegate (Proxy Giver) can designate and give full voting power on their behalf, during the meeting of the DSCC Delegation at the Moscone Convention Center on May 31-June 2, 2019.

ELIGIBILITY

1. In all cases, a DSCC Delegate (Proxy Giver) member should give their Proxy (Proxy Holder) to a member of the same gender whenever possible.

2. In all cases, a DSCC Delegate member may NOT also be a Proxy - no person may exercise more than one vote.

3. In all cases, proxies are not officially approved until the CDP Credentials Committee has stamped and approved the Proxy as eligible. The proxy approval process for proxy forms submitted early, is done by the Credentials Committee the Thursday before the Convention begins.

4. The approval process for proxies delivered ONSITE will take place during Credentialing/Registration hours of Convention (Friday May 31, 2019 3pm-8:30pm, Saturday June 1, 2019 9am-1pm, and Sunday June 2, 2019 at 9am-10am).

5. Assembly District Election Meeting DSCC Delegate - Proxy must be a registered Democrat and be registered in the same Assembly District as the DSCC Delegate.

6. County Central Committee DSCC Delegate - Proxy must be a member of the same County Central Committee and MUST be listed on the most current county party roster.

7. Elected Official/Top Dem/CDP Leadership Appointed DSCC Delegate - Proxy can be any registered California Democrat.

EARLY SUBMISSION

Early or Online Proxy approval process requires the Proxy (Proxy Holder) to be ready to represent the DSCC Delegate (Proxy Giver) by completing the following steps:

1. The Proxy (Proxy Holder) will need to be sure that the DSCC Delegate’s (Proxy Giver) 2019 annual DSCC dues, as well as the convention registration fees are paid or waived, before the proxy will be approved. The Proxy and DSCC Delegate need to communicate with EACH OTHER to confirm this.

2. ONLY the DSCC Delegate can access their personal DSCC Delegate member portal login information. Click here if you are a DSCC Delegate and still need to set up your membership portal account, pay or waive your annual dues and registration fees for convention.

3. Once Confirmed, the 2019 PROXY FORM needs to be downloaded, completed and signed by both the DSCC Delegate (Proxy Giver) and the Proxy (Proxy Holder).

4. For early submission the completed proxy form needs to be filed in advance and emailed to proxy@cadem.org, by May 17, 2019, or mailed (post marked by May 17, 2019) to 1830 – 9th St., Sacramento CA 95811, Attn: Emma Harper, for CDP staff to pre-approve the proxy.

5. Once this entire process in completed by both Delegate and Proxy, the Proxy will pick up their approved and stamped PROXY APPROVAL SLIP at the Proxy/Credentials Committee table ONSITE, during Credentialing/Registration hours of Convention (Friday May 31, 2019 3pm-8:30pm, Saturday June 1, 2019 9am-1pm, and Sunday June 2, 2019 at 9am-10am).

6. The Proxy (Proxy Holder) will walk the proxy approval slip to the Alpha table listing the first letter of the Delegate’s (Proxy Giver) LAST NAME and pick up the DSCC Delegate’s voting credential for the weekend.

IF YOU DO NOT HAVE THE DSCC DELEGATE’S CREDENTIAL YOU CANNOT VOTE.

NOTE: If Convention Credentialing/Registration is closed for the day the Proxy (Proxy Holder) MUST wait until the next day for registration to reopen. ONLY then will they be able to retrieve the DSCC Delegate’s (Proxy Giver) credential to vote.

Frequently Asked Questions

Q: Who is eligible to Proxy?

A: Please review the Eligibility section.

Q: Can the DSCC Delegates dues or registration fees be waived?

A: CDP staff encourages the DSCC Delegate to set up their membership portal account, pay or waive annual dues and 2019 Convention registration fees ONLINE, EARLY.

After April 24, 2019 the online early convention registration will close. The convention registration price will go up $40.00 and the Proxy (Proxy Holder) will be responsible for registering the DSCC Delegate (Proxy Giver) ONSITE, which is a very tedious process for the proxy holder.

Q: Should the DSCC Delegate (Proxy Giver) have the Proxy (Proxy Holder) register ONSITE?

A: The DSCC Delegate can waive their annual dues and/or registration fees by requesting a waiver THEMSELVES. They can do this by simply registering early for the convention. Early registration closes on April 24, 2019. Please click here if you are a DSCC Delegate and still need to set up your membership portal account, pay or waive your annual dues and/or convention registration fee.

Q: How can the Proxy find out if the DSCC Delegate has paid or waived their annual dues and/or registration?

A: The Proxy is encouraged to communicate with the DSCC Delegate to find out if the Delegate has paid or waived their annual dues and/or convention registration fees.

Between March 8 - April 24, 2019 the Proxy or DSCC Delegate can check with CDP staff about whether the DSCC Delegate has paid or waived annual dues and/or convention registration fees and confirm that the proxy form has been turned in and pre-approved by staff as eligible.

If you need help from staff please call 916-442-5707 and ask for convention accounting staff or CDP Party Services staff (Emma, Unique, Estevan, Will or Kasey) anyone of these staff members will let you know if the process has been completed.

Late SUBMISSION

Late or ONSITE Proxy approval process requires the Proxy (Proxy Holder) to be ready to handle ALL DSCC Delegate (Proxy Giver) registration ONSITE.

The delegate won’t be onsite, so the proxy must take the following steps:

1. The Proxy (Proxy Holder) MUST start at the Proxy/Credentials table, during Convention Credentialing/Registration hours (Friday May 31, 2019 3pm-8:30pm, Saturday June 1, 2019 9am-1pm, and Sunday June 2, 2019 at 9am-10am).

2. The Proxy MUST have the completed HARD COPY Proxy form IN HAND - ONSITE (no pictures, text or email of the Proxy form will be accepted). The HARD COPY proxy form MUST be completed and signed by both Delegate (Proxy Giver) and Proxy (Proxy Holder).

3. At the Proxy/Credential table, the Credentials Committee MUST confirm Proxy (Proxy Holder) is eligible. Once the proxy’s eligibility is approved, the Credentials Committee will give the proxy the approval slip. This can only be done ONSITE during Credentialing/ Registration hours of convention (Friday May 31, 2019 3pm-8:30pm, Saturday June 1, 2019 9am-1pm, and Sunday June 2, 2019 at 9am-10am).

4. The Proxy (Proxy Holder) will need to be sure the DSCC Delegate’s (Proxy Giver) 2019 DSCC annual dues and convention registration fees are paid or waived before the proxy will be given the DSCC Delegate’s credential to vote.

5. If DSCC Delegate’s annual dues and convention registration fees are NOT paid the (Proxy Holder) MUST walk over to the payment line after getting the proxy approval slip, to pay or waive the DSCC Delegate’s (Proxy Giver) annual dues and convention registration fee.

6. Once the Proxy (Proxy Holder) has the receipt of payment for the DSCC Delegate’s annual dues and convention registration, along with the proxy approval slip, the Proxy (Proxy Holder) will walk to Alpha table listing the first letter of the DSCC Delegate’s (Proxy Giver) LAST NAME and pick up the delegate’s voting credential for the weekend.

IF YOU DO NOT HAVE THE DSCC DELEGATE’S CREDENTIAL YOU CANNOT VOTE.

NOTE: If Convention Credentialing/Registration is closed for the day the Proxy (Proxy Holder) MUST wait until the next day for registration to reopen. ONLY then will they be able to retrieve the DSCC Delegate’s (Proxy Giver) credential to vote.

Frequently Asked Questions

Can a Proxy ask for the DSCC Delegate’s dues and/or registration fee to be waived ONSITE?

A: NO - If the Proxy wishes to have the DSCC Delegate’s dues and/or registration waived ONSITE, the request MUST come from the DSCC Delegate THEMSELVES. The DSCC Delegate (Proxy Giver) MUST give the Proxy (Proxy Holder) a signed and dated note requesting that the delegate’s dues and/or registration fee to be waived ONSITE. This note MUST be in the Proxy’s hand and MUST be approved by the Proxy/Credentials table first.

For example: I, (Delegate’s printed First and Last Name) would like to have my 2019 DSCC Delegate dues waived

Or: I (Delegate’s printed First and Last Name) would like to have my 2019 DSCC Delegate Convention registration fees waived.

Or: I (Delegate’s printed First and Last Name) would like to have my 2019 DSCC Delegate dues and 2019 Convention registration fees waived.

(have the DSCC Delegate insert their signature here) and have the delegate date the note.

Q: What if the DSCC Delegate did NOT give the Proxy a written note to request their annual dues and/or registration fees be waived?

A: The Proxy (Proxy Holder) will need to pay the DSCC Delegate’s (Proxy Giver) annual DSCC dues, and pay the delegate’s convention registration fee, before being approved as the proxy.

Q: Can a Proxy (Proxy Holder) pay or waive the DSCC Delegate’s (Proxy Giver) dues, and purchase the Delegate’s convention registration tickets ONSITE?

A: YES - After April 24, 2019 the Proxy (Proxy Holder) MUST handle all payments/waivers for the DSCC Delegate (Proxy Giver) ONSITE and ONLY when Credentialing/Registration hours are open (Friday May 31, 2019 3pm-8:30pm, Saturday June 1, 2019 9am-1pm, and Sunday June 2, 2019 at 9am-10am).